how to choose a headless CMS
  • Software Development

How to Choose a Headless CMS for Your Organization

In today's fast-paced digital world, content management has taken center stage. A new approach that has gained traction in recent years is the headless Content Management System (CMS). In this blog post, Kapsys will guide you through how to choose a headless CMS for your organization. 

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Understanding a Headless CMS

A headless CMS is a content management system with a back-end only. It doesn’t have a front-end delivery layer, or "head", hence the term "headless". It provides greater flexibility for content delivery, allowing it to be displayed on any device or channel. Read more about it in our blog.

Choosing a Headless CMS: Factors to Consider

When contemplating how to choose a headless CMS for your organization, consider the following factors:

1. Content Management and Delivery Needs

Understand your content management and delivery needs. How and where will your content be consumed? A headless CMS is a good fit for organizations that need to push content across various digital platforms.

2. Technical Considerations

Headless CMSs require a certain level of technical expertise because the design and front-end delivery are to be created from scratch. Consider your in-house technical capabilities or willingness to bring in external assistance.

3. Scalability

As your organization grows, your content management system must grow with it. Ensure your choice is designed to handle growth.

4. Cost

Headless CMS options range from open-source solutions to enterprise-grade offerings with a significant cost. Assess what fits within your budget, considering both initial setup and ongoing costs.

Top Headless CMS Options

Here are a few top headless CMS options that are worth checking out:

1. Contentful

One of the pioneers of the headless CMS market, Contentful offers a versatile, scalable solution suitable for organizations of all sizes. More about it here.

2. Strapi

Strapi is an open-source headless CMS that offers a great deal of flexibility and is developer-friendly.

3. Butter CMS

Butter CMS is a feature-rich SaaS headless CMS. It's user-friendly and great for teams looking for a mix of simplicity and functionality.


Understanding how to choose a headless CMS involves a careful evaluation of your organization's needs and resources. By considering your content delivery needs, technical capabilities, scalability requirements, and budget, you can make an informed choice that will effectively support your organization's digital strategy.

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